Greener Corporate Gatherings: Strategies for a Sustainable Event

As environmental consciousness continues to grow, businesses are recognizing the importance of incorporating sustainability into every aspect of their operations. Corporate events and conferences, often associated with significant resource consumption, are no exception. In this blog, we’ll explore effective strategies to make your next corporate event or conference more environmentally sustainable, demonstrating that going green can be both responsible and rewarding.

1. Venue Selection with Sustainability in Mind

The choice of venue plays a pivotal role in the environmental impact of your event. Opt for locations that prioritize sustainability initiatives, such as LEED-certified buildings or those with comprehensive recycling programs. Consider venues with easy access to public transportation to reduce the carbon footprint of attendees commuting to the event.

2. Digitalize Communications and Materials

Embrace the digital era by minimizing paper usage. Replace traditional printed invitations, programs, and handouts with digital alternatives. Utilize event apps to provide schedules, speaker information, and interactive features, reducing the need for printed materials and contributing to a paperless event.

3. Sustainable Catering Options

Food and beverage choices can have a substantial environmental impact. Work with catering services that emphasize locally sourced, organic, and seasonal ingredients. Opt for reusable or compostable tableware and eliminate single-use plastics. Communicate dietary preferences to minimize food waste and consider donating surplus food to local charities.

4. Waste Reduction and Recycling Stations

Implement a comprehensive waste management system with clearly marked recycling, compost, and landfill bins. Encourage attendees to dispose of their waste responsibly by providing information on proper sorting. Collaborate with waste management services to ensure that recyclables are processed appropriately.

5. Carbon Offsetting

Acknowledge the carbon footprint of your event and take steps to offset it. Invest in carbon offset programs that support initiatives such as renewable energy projects or reforestation. Communicate these efforts transparently to attendees, demonstrating your commitment to environmental responsibility.

6. Energy-Efficient Technology

Select energy-efficient audio-visual equipment and lighting systems to reduce electricity consumption. Encourage speakers to use digital presentations rather than printed materials. Implement motion sensor lighting in common areas and utilize natural light when possible, creating a more energy-conscious event environment.

7. Transportation Planning

Address the environmental impact of transportation by encouraging sustainable commuting options for attendees. Promote public transportation, carpooling, and cycling. If feasible, consider organizing shuttle services or partnering with ride-sharing companies to reduce the number of individual vehicles arriving at the event.

8. Green Event Certification

Consider pursuing green event certifications such as ISO 20121 or APEX/ASTM standards. These certifications provide a framework for implementing and recognizing sustainable practices in the event industry, offering a credible and transparent way to showcase your commitment to environmental responsibility.


Creating a more sustainable corporate event or conference is not only responsible but also aligns with the growing values of conscious consumers and businesses. By integrating these strategies into your event planning, you not only contribute to a healthier planet but also demonstrate leadership in sustainable practices within your industry. Let your next corporate gathering be a showcase of eco-friendly innovation and a testament to the positive impact that sustainable choices can have on the environment and your corporate reputation.

Here at YES, we fully understand and support more environmentally sustainable events, whether that be making greener choices where you can or a full ‘green’ event with carbon off-setting. Speak to the team to see how you can make your next event not only a massive success, but more planet friendly too.